Career Counselling and Guidance

Tips to Write Better Job Application Letter

Veejay Ssudhan

Veejay Ssudhan

December 14, 2023

When it comes to applying for a job, your application letter can make or break your chances of landing an interview. This crucial document acts as a bridge between your resume and the desired position. This will be highlighting your relevant skills, experience, and enthusiasm for the job. To ensure your application letter stands out from the stack, follow these valuable tips.

Understand the Purpose of Your Application Letter

Understanding the purpose of your application letter is paramount in bridging the gap between your qualifications and the needs of the employer. It serves as a personal introduction and provides context to your resume. The letter should highlight your relevant experience, skills, and achievements, making a compelling case for why you are the best fit for the position.

It’s also an opportunity to show your enthusiasm for the job and the company, reflecting on how your career goals align with the company’s mission and values. A well-crafted letter tailors your strengths to the specific role and demonstrates clear communication skills. It’s not just about listing accomplishments.

It is about connecting them to the employer’s requirements and showing how you can contribute to their success. Therefore, your application letter is a strategic tool to make a memorable impression and to stand out in a competitive job market.

Job application letter sample in Word and Pdf formats

Tailor Your Letter to the Job and Company

Crafting a job application letter tailored specifically to the position and company you’re applying for is a critical step in the job search process. This approach demonstrates your genuine interest in the role. It. shows that you have taken the time to understand what the employer is looking for.

Begin by thoroughly researching the company, its culture, values, and recent achievements. Mention how your personal values align with the company’s mission, indicating that you would be a compatible addition to their team. Highlight particular aspects of the company that excite you; this can help you stand out as an applicant who has a real desire to become a part of their organization.

Address the specific requirements listed in the job description. Use this as a guide to tailor your application letter, making direct connections between your skills and experiences and the job’s needs. This means going beyond generic statements to provide concrete examples of how you have successfully applied your abilities in past roles.

Choose your words carefully to reflect the tone and language of the company. A more formal organization might appreciate a traditional approach. Meanwhile, a startup might respond better to a more conversational style. Mirror the language used in the job listing to some extent, as it can subtly cue the hiring manager that you “speak their language.”

Lastly, avoid simply repeating your resume. Your application letter should complement it by adding depth to the qualifications you’ve listed there. It’s an opportunity to tell a compelling story about your career journey and how it has led you to believe you are the ideal candidate for this position.

Use a Professional Format for Job Application Letter

When applying for a job, the presentation of your application letter can be just as important as its content. A professional format not only demonstrates your attention to detail but also showcases your respect for the application process and the potential employer.

Start with your contact information at the top, followed by the date and the employer’s contact details. Next, address the hiring manager by name if possible – a simple call or LinkedIn search can often yield this information. The opening paragraph should state the position you’re applying for and where you found the job listing.

The body of your letter should highlight your qualifications. Use specific examples to demonstrate how your skills and experiences align with the role’s requirements. Be concise and focus on your achievements, using numbers to quantify your successes when possible.

In the concluding paragraph, reiterate your interest in the position and the company. Express your eagerness to discuss how you can contribute to their team in more detail. Politely prompt them for an interview and mention any attachments, such as your resume.

End with a formal closing, such as “Sincerely,” followed by your signature (if submitting a hard copy) and typed name. Remember, keep the tone professional and avoid any casual language or slang. Proofread carefully for any spelling or grammatical errors before sending.

Start Strong with Your Introduction

The opening of your letter should grab the reader’s attention. Start by mentioning the job you’re applying for and how you learned about it. If you have a personal connection or referral, mention it here. Briefly state why you are enthusiastic about the opportunity.

It is important to know that Job Application letters must be in English when you apply for Professional Jobs. Prepare your Self Introduction in English.  Whether you are writing a personal cover letter or interviewing in person, self introduction is key. This is how you open up talking about who you are, why you need this job and why  you should be considered.

Showcase Your Relevant Skills and Experience

In the body of your letter, highlight the specific skills and experiences that make you an ideal fit for the job. Use examples to show how you’ve successfully applied these skills in past roles. Be concise and focus on achievements that are directly related to the requirements listed in the job posting.

Demonstrate Your Knowledge of the Company

Show that you’ve done your homework by weaving in some knowledge about the company into your letter. Mention a recent project, an award they’ve won, or their company values that resonate with you. This will show that your interest in the job goes beyond just getting hired anywhere.

Make It Personal

When applying for a job, the power of a personalized application cannot be overstated. A Job Application Letter that reflects your genuine interest and connects your unique background to the company’s needs makes a memorable impression. Tailoring your message to the job description and highlighting your relevant experience shows the employer you’ve done your homework.

Address the hiring manager by name, mention specific details about the company, and explain why you’re passionate about the opportunity. A personalized letter sets you apart, demonstrating your commitment and increasing your chances of landing an interview. Make it personal; it could be the defining factor in your job search.

Use Action Words

Action words can make your application letter more dynamic and impactful. Words like “achieved,” “managed,” “created,” and “implemented” can help portray your experiences more vividly.

Avoid Jargon and Buzzwords

While it may be tempting to use industry buzzwords or technical jargon to sound knowledgeable, it can often come off as insincere or unclear. Use clear language that anyone can understand while still showcasing your expertise.

Keep It Concise

Your application letter should be a concise pitch, not a comprehensive autobiography. Aim for one page, and make sure every sentence adds value to your application. If you find yourself getting wordy, take time to edit down to the essentials.

Proofread Multiple Times

Errors in spelling, grammar, or punctuation can be a significant turnoff for employers. Proofread your letter multiple times and consider having someone else read it as well to catch any mistakes you may have overlooked.

Include a Call to Action

In your closing paragraph, include a call to action that invites the hiring manager to contact you for further discussion or an interview. Politely express your eagerness to move forward with the application process.

Follow Application Instructions

If the job posting includes specific instructions for your application letter, follow them exactly. This could include information about what to include in your subject line if applying by email, document formatting preferences, or other details. Failing to follow instructions can lead to an automatic rejection.

Send It in the Correct Format

If you’re emailing your letter for job application, send it as a PDF unless otherwise requested. This will ensure that the formatting remains intact no matter what device or software the hiring manager uses to open it.

Sample Job Application Letter

Here’s a sample structure for an effective job application letter:

Your Name
Your Address
City, State, Zip Code
Your Email Address
Your Phone Number

Employer’s Name
City, State, Zip Code

Dear [Employer’s Name],

I am writing to express my interest in the [Position] at [Company], as advertised on [where you found the job posting]. With [# of years] years of experience in [Your Field] and a proven record of [key achievement], I am confident in my ability to contribute effectively to your team and help achieve [Company’s] goals.

During my time at [Previous Company], I successfully [describe a relevant experience or project], which resulted in [quantifiable outcome or benefit]. This experience honed my skills in [relevant skill 1] and [relevant skill 2], which align closely with the requirements for the [Position] role.

I am particularly impressed by [something you admire about the company], and I am excited about the opportunity to bring my unique skills to a company that values [what they value].

Thank you for considering my application. I am looking forward to the opportunity to discuss how my background, skills, and enthusiasms can be in line with the exciting opportunities at [Company]. Please feel free to contact me at your earliest convenience to arrange an interview.

Best regards,

[Your Name]


By following these tips, you can craft a job application letter that not only presents you as an ideal candidate but also demonstrates your genuine interest in the role and the company. Remember to personalize each letter for every job application, and soon you’ll find yourself scheduling interviews for positions that excite and inspire you.

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