Career Counselling and Guidance

How to Write a Follow Up Email After an Interview

The Mintly Team

The Mintly Team

December 15, 2023

The interview process can be nerve-wracking, but the period of waiting for a response afterward can sometimes be even more anxiety-inducing. One way to stay proactive during this time is to send a follow-up email. This gesture can keep the lines of communication open, show your continued interest, and give you peace of mind that you’ve done everything in your power to land the job. Here’s how to craft an effective follow-up email after an interview.

Subject Line: Make It Clear and Professional

The subject line of a follow-up email is a pivotal element that can determine whether your message gets the attention it deserves or gets lost in a cluttered inbox. A well-crafted subject line serves as the first impression and sets the tone for the content within. When following up, it’s crucial that the subject line explicitly reflects the email’s purpose, ensuring clarity and professionalism.

A subject line for a follow-up email should be direct and to the point, yet polite and considerate. It should remind the recipient of your previous interaction or conversation without being overly aggressive. For instance, if you’ve recently had a meeting with someone, your subject line might be “Following Up on Our Meeting Discussion.” This not only signals the email as a follow-up but also cues the recipient on the context.

Using specific references such as dates, event names, or previously discussed topics can help jog the recipient’s memory. For example, “Follow-Up: Post-Webinar Questions from March 15th” immediately informs the recipient of both the nature and the subject of the email.

Your email’s subject line should be concise and clear when you sending after interview. Include your name and the position you interviewed for. For example: “Follow-Up on [Position Name] Interview – [Your Full Name]”.

Professionalism is key in a follow-up email subject line. Avoid using all caps, overly familiar language, or jargon that might not be understood by all recipients. A concise and clear subject line respects the recipient’s time by allowing them to quickly grasp the purpose of your email. By doing so, you increase the likelihood of a prompt and positive response, thereby enhancing the effectiveness of your communication.

Follow-up Email After an Interview: 6 Standout Templates | Wellfound (formerly AngelList Talent)

Address the Email Correctly

When composing a follow up email after an interview, addressing the email correctly is crucial for making a professional impression. Start with a precise subject line that includes your name and the phrase “Interview Follow-Up.” In the email header, use formal salutations such as “Dear [Interviewer’s Name]” or “Hello [Interviewer’s Full Name].”

If you had attended the interview or met the hiring manager in job fairs, highlight the presence. It is important to recount the conversations when writing the email.

If you’re unsure of the interviewer’s title or gender, simply use their full name. This respectful approach shows attention to detail and reinforces your interest in the position. Properly addressed follow-up emails underscore your communication skills and help maintain a positive connection with the potential employer.

Start with a Thank You

Begin your email by expressing your gratitude for the opportunity to interview. Be specific about what you enjoyed learning about the company, and reiterate your enthusiasm for the role.

Sample Email could be:

Subject: Appreciation for the Interview Opportunity – [Your Name]

Dear [Interviewer’s Name],

I wanted to express my sincere gratitude for the opportunity to interview for the [Position Title] role. Engaging with the team and learning about [Company’s Name]’s innovative approaches was a truly enlightening experience. The conversation we had affirmed my enthusiasm to contribute my skills and collaborate towards [Company’s Name]’s goals. I am very excited about the possibility of joining your esteemed team and am eager to bring value with my [mention any relevant skill/experience]. Thank you once again, and I look forward to the possibility of working together.

Warm regards,

[Your Name]

Recap Your Qualifications

Re-emphasize your qualifications without sounding repetitive. Briefly summarize why you believe you’re the best fit for the position, linking it back to what was discussed in the interview.

Mention Something Specific from the Interview

Referencing a particular moment or discussion from your interview can help jog the interviewer’s memory of you. It also shows that you were attentive and engaged during the conversation.

Reinforce Your Interest

Clearly state your interest in the position and the company. Explain that you are eager to contribute to the team and help achieve company goals.

Address Any Concerns

If there were any concerns brought up during the interview, address them here. Provide any additional information that might help your case.

Call to Action

End your email by asking about the next steps in the process or if there is any additional information they need from you.

Close Professionally

Thank your interviewer once more before signing off. Use a professional closing such as “Best regards” or “Sincerely,” followed by your full name.


Before sending, make sure to proofread your email carefully. Check for any spelling or grammatical errors, as well as ensuring that the tone is professional and courteous.

Timing Is Key

Send your follow-up email within 24-48 hours after your interview. If you wait too long, you risk being forgotten or coming across as disinterested.

Keep It Brief

The ideal follow-up email should be short—no more than three or four short paragraphs. Interviewers are busy, and brevity shows that you respect their time. Having a positive feeling from the interview makes a big difference in writing Thank you email. To do well in the interview, learn to write a best Job Application Letter. Preparation starts from this application stage to Interview Preparation followed by Thank you email.

Sample Follow-Up Email After an Interview

Subject: Follow-Up on [Position Name] Interview – [Your Full Name]

Dear [Interviewer’s Name],

I wanted to express my sincere gratitude for the chance to interview for the [Position Name] at [Company Name]. It was a pleasure discussing how my background in [relevant experience] aligns with the team’s goals, especially our conversation about [specific topic from interview].

I am very enthusiastic about the opportunity to join [Company Name] and contribute to [something discussed about the company’s goals or projects]. Given my experience in [relevant experience], I am confident that I can bring value to your team by [specific contribution].

I understand from our conversation that [any concerns discussed]. Please let me know if there is any further information I can provide that would be helpful.

Could you please advise me on the next steps in the hiring process? I look forward to potentially working together and appreciate any updates you can provide.

Thank you again for considering my application. I am very excited about the possibility of joining your team and contributing to [Company Name].

Best regards, [Your Full Name] [Your Contact Information]

When you get a not so good feedback after interview, upskilling is important. With competitive market, upgrading your knowledge and getting certifications is needed.

Final Thoughts

Remember that a follow-up email is not just a courtesy; it’s an integral part of your candidacy. A well-written follow-up can strengthen your application and set you apart from other candidates. So take this opportunity seriously, be patient but persistent, and maintain a professional demeanor throughout all communications with potential employers. With these tips in mind, you’re well on your way to crafting follow-up emails that leave a lasting impression.

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