In this role, you will work on maintaining budgets for complex and multi-faceted grants, tracking expenditures, monitoring contracts and sub-agreements, event management, and other administrative, operational, and support tasks as needed. 

Responsibilities:

Financial Management (30%): 

• Update and maintain project budgets utilizing WRI s budgeting and forecasting software (TM1) 
• Work closely with the Operations Manager to maintain the accuracy of budget forecasting and minimize variance from planned targets. 
• Actively coordinate and collaborate with the accounting team, payments team, HR and other program teams. 
• Assist in project reporting processes including preparing semi-annual, annual and any mid-cycle financial reports both internal and external. 
• Coordinate with the program team for completion of timesheets, expense reporting, etc. 
• Coordinates with project teams to support their ad hoc financial expenditures for outreach, communication/engagement and delivery efforts 
• Ensures team compliance with terms and conditions of complex grant and contract agreements. 

Contracts and Vendor Management (40%): 

• Process documentation for agreements, contracts, sub grants, work authorizations, and purchase orders; 
• Monitor performance against contract requirements; 
• Work with partners to help them understand and meet sub grant and contract requirements; 
• Maintain supporting reports throughout the duration of contracts and sub grants; 
• Process invoices and payments for partners in compliance with WRI s policies; 
• Provides guidance to partner organizations and consultants to ensure their compliance with funder policies, while proactively and professionally communicating with partners and consultants. 

Conference, Event & Travel Support (10% time) 

• Coordinate conference and event logistics for domestic and international workshops, including venue and catering, equipment/translators etc.; 
• Provide travel and visa support to the team; 
• Supports teams with financial management for conference and event logistics as needed, including participant travel 

Administration (20% time) 

• Coordinates and schedules team meetings and assists in coordination of team s annual planning processes 
• Update and maintain new hire staffing information with operations 
• Coordinate recruitment and manage onboarding of new staff members and interns, if needed; 
• Manage various program, department, and organizational trackers 
• Other duties may be assigned 

Qualifications & Requirements : 

• Bachelors or Masters degree in a related field (i.e. Business, Finance, Economics, Accounting) 
• 0 -3 years of relevant, full-time work experience, preferably in financial management, budgeting, contracts administration, or nonprofit operations 
• Must be adaptable to rapidly changing priorities and have the ability to manage multiple projects with varying deadlines 
• Attention to deadlines particularly with regard to grant compliance and monitoring sub grant and contract relationships 
• Strong process orientation with sensitivity to quality, timelines, and organizational systems 
• Strong writing, database management, and proofreading skills 
• Excellent written and oral communication skills, including the ability to work well in a team 
• Strong computer skills including high level of comfort with Microsoft Office (Excel, Word, PowerPoint, Outlook), web-based communications (Skype, Zoom), and CRM database (Salesforce). 
• Budgeting experience with Excel, or other budgeting software is highly desirable 
• Ability to work independently with minimal supervision 

Key Skills: Health insurance, event management, administration, vendor management, Skype, zoom, Freshers world, social media, monster, Microsoft Office