Responsibilities
Expense & Invoice Management (Studio):
o Maintainaccuraterecordsofallexpenses,includingvendorinvoices,receipts,
and reimbursements.
o Track and monitor payment cycles, ensure timely follow-ups, and flag
discrepancies.
o Maintain digital and physical logs as per company SOP.
• Procurement & Resource Management (Office & Studio):
o Identify,source,andmanageday-to-dayofficerequirements(stationery,tech
accessories, refreshments, etc.).
o Ensure budget control and procurement from reliable vendors.
• Procurement & Resource Management (Studios):
o Coordinate and manage procurement of all material requirements across
RINGS & I studios.
o Ensure timely availability of display items, packaging, gifting items,
brochures, and other consumables.
o Liaise with studio teams to forecast and manage inventory needs.
• Facility Management (Office & Studios):
o Own upkeep and general maintenance of both office and studio premises. o Coordinate repairs, housekeeping, utility services, and external agency
support as required.
o Track facility bill payments and propose optimization as required to Ops
Manager
o Ensure smooth operations with zero disruptions to the customer or internal
teams.
o Coordinate & work with Municipal teams for approvals & documentation as
required
• Repairs & Maintenance Oversight:
o Maintain preventive maintenance schedules for all office and studio
equipment (lighting, fixtures, HVAC, IT equipment, etc.).
o Create a log of reported issues and resolution timelines.
o Engage vendors/technicians as per urgency and coordinate job completion.
• Additional Responsibilities:
o Maintain an asset register for office and studio infrastructure.
o Ensure compliance with internal admin SOPs.
o Supportfoundersinexecutingadmin-linkedone-timetasksorspecialprojects
(e.g. relocations, new studio setups).
o Ensure confidentiality, punctuality, and process discipline across all assigned
functions.
o Recommend and implement process improvements in administration and
vendor efficiency.
Requirements
• Bachelor’s degree in Business Administration, Commerce, or related field (MBA preferred).
• Minimum 3–5 years of experience in administrative, operations, or facilities management roles.
• Strong organizational, documentation, and vendor management skills.
• High accountability and ability to work independently with limited supervision.
• Proficiency with tools like MS Office, Google Drive, and basic finance documentation
Education Requirements
Minimum Bachelor Degree with strong admin experience
